|
(i)
Membership to the club shall be gained through the proposal
and seconding of individuals seeking membership |
|
(ii)
Membership can be attained on four levels - |
|
(a)
Full Membership (resident within Scotland); |
|
(b)
Full Honorary Membership (at the Management Committee's discretion); |
|
(c)
Country Membership (resident outwith Scotland). |
|
(d)
Non Playing Membership. |
|
(iii)
The Management Committee retains the right to refuse entry to
any individual not deemed suitable. |
|
(iv)
All members must have adequate third party insurance cover,
either through South Ayrshire Council's season ticket or applicable
green fee or through a reputable insurance company. |
| 5. |
Amateur
Status |
| |
The
rules, as laid down by the Royal and Ancient Golf Club of St
Andrews with regard to amateur status, will apply. |
| 6. |
General
Meetings |
| |
(i)
An Annual General Meeting of the club shall be held in March
of each year or, in special circumstances, in another month
so fixed by the Management Committee. |
| |
(ii)
A General Meeting of the club shall be convened by posting notice
to all members on all club notice boards at least twenty-one
days before the date of the meeting. |
| |
(iii)
At a General Meeting, only Full Members will be entitled to
vote. |
| |
(iv)
At a General Meeting, every question or motion shall be decided
by a show of hands or ballot by Full Members if necessary. |
| |
(v)
The Management Committee may convene an Extra-Ordinary General
Meeting of the club at any time. |
| |
(vi)
An Extra-Ordinary General Meeting of the club may also be called
by at least 50% of the Full Members of the club and must be
held within four weeks of being called. |
| 7. |
Election
of Management Committee |
| |
(i)
Only Full Members will be eligible to serve on the Management
Committee |
| |
(ii)
The Management Committee shall consist of eight members: Captain,
Vice-Captain, Secretary, Treasurer, Match Secretary, Membership
Secretary, Open Secretary & Competition Secretary. |
| |
(iii)
At the Annual General Meeting the Management Committee, with
the exception of the Vice-Captain who will become Captain, will
retire |
| |
(iv)All
retiring members with the exception of the Captain will be eligible
for re-election; |
| |
(v)
Nominations for specific positions on the Management Committee
shall be submitted in writing or by facsimile message or by
email to the Secretary at least seven days in advance of the
Annual General Meeting and the prior consent of each nominee
must be obtained. |
| |
(vi)
In the event of either insufficient or no nominations in terms
of subsection (v) above, the Captain, as Chairman, can at his
discretion accept nominations at the Annual General Meeting.
|
| |
(vii) In the event of the resignation of a member of the Management
Committee during his term of office, the Management Committee
is empowered to co-opt a replacement to serve until the next
Annual General Meeting. |
| |
(viii)Any
member of the Management Committee who resigns during his term
of office, other than to take up another position on the Management
Committee, shall be barred from seeking re-election for a period
of two years. However, the Management Committee may waive this
restriction in individual cases after having had regard to the
relevant circumstances of a particular resignation. |
| 8. |
Conduct
of the Management Committee |
| |
(i)
The affairs of the club shall be managed by the Management Committee
who, subject to the Constitution, shall have full powers to
take such steps and to apply the funds of the club in such a
manner as they deem expedient for the promotion of the club
within the provisions of the Constitution. |
| |
(ii)
The Management Committee will meet at least once per month with
the business and decisions recorded in approved minutes of the
meetings. |
| |
(iii)
The quorum of the Management Committee shall be four. |
| |
(iv)
Subject to reasonable notice, the Management Committee can call
a meeting at any time. |
| |
(v)
Subject to the Constitution, all questions arising at a meeting
of the Management Committee shall be decided by a majority of
those present with the Captain having a casting vote in the
event of a tie. |
| |
(vi)
The Management Committee shall have the power to appoint members
to - |
| |
a)
Undertake social activities; |
| |
(b)
Hear grievances and make appropriate decisions. |
| 9. |
Finance |
| |
(i)
All sums received on behalf of the club by any person other
than the Treasurer must be transmitted as soon as possible to
the Treasurer. |
| |
(ii)
The Treasurer shall keep such banking accounts as may be sanctioned
by the Management Committee and these accounts will only be
operated by the signature of the Treasurer and either the Captain
or Secretary. |
| |
(iii)
Each member of the Management Committee will be reimbursed for
any legitimate expenses incurred in association with their duties |
| |
(iv)
The Treasurer shall keep full account of all monies received
and paid by him and record this as income and expenditure. |
| |
(v)
The Treasurer, in addition to his annual statement, will submit
bank statements quarterly to the Captain to be audited together
with receipts and any other documentation as required to verify
the club's financial position. |
| |
(vi)
The Captain shall nominate a member outwith the Management Committee
to audit and countersign the club accounts prior to presentation
at the Annual General Meeting. |
| |
(vii)
The Treasurer shall close such accounts once in each year and
the audited annual accounts shall be presented to the Annual
General meeting for the approval and signature of the Captain |
| |
(viii)
Upon disbandment of Ayr Seafield Golf Club, all assets and monies
accumulated shall pass to the Ayrshire Golf Association. |
| 10. |
Alteration
and Interpretation of the Constitution |
| |
(i)
The Management Committee, whose decision will be final in the
case of doubt, shall settle the interpretation and application
of the Constitution. |
| |
(ii)
The Constitution shall not be altered other than through the
appropriate procedure at an Annual General Meeting or an Extra-Ordinary
General Meeting. |
| |
(iii)
Proposals for amendment(s) to the Constitution shall be submitted
in writing or by facsimile message or by email to the Secretary
at least seven days in advance of the Annual General Meeting
or the Extra-Ordinary General Meeting and shall be set out in
an agenda which will be displayed on all club notice boards
prior to the relevant meeting. |
| 11. |
Competitions |
| |
(i)
Competitions will be played under the Rules of Golf as laid
down by the Royal and Ancient Golf Club of St Andrews and will
be played on a Saturday and a Sunday unless the Management Committee
stipulates otherwise. |
| |
(ii)
The decision on the number of returned scorecards necessary
to validate any club competition shall be taken by the Management
Committee. |
